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    Junior Associate Subcontract Administrator

    Nvt Staffing
    0-5 years
    $28 to $33 per hour
    Remote, USA
    10 Aug. 2, 2024
    Job Description
    Job Type: Full Time Education: B.Sc./ M.Sc./ M.Pharm/ B.Pharm/ Life Sciences Skills: Causality Assessment, Clinical SAS Programming, Communication Skills, GCP guidelines, ICD-10 CM Codes, CPT-Codes, HCPCS Codes, ICD-10 CM, CPT, HCPCS Coding, ICH guidelines, ICSR Case Processing, Interpersonal Skill, Labelling Assessment, MedDRA Coding, Medical Billing, Medical Coding, Medical Terminology, Narrative Writing, Research & Development, Technical Skill, Triage of ICSRs, WHO DD Coding

    Mid-Level Associate Subcontract Administrator

    Hourly Rate: $28 to $33

    We are seeking a Mid-Level Associate Subcontract Administrator to manage one or more large subcontracts, ensuring compliance with company and project requirements. This position is primarily remote, but occasional in-office work may be required based on project demands. Willingness to travel to subcontractor facilities is necessary.

    Responsibilities:

    • Oversee subcontract management from initiation through closeout.
    • Maintain organized files and manage tracking spreadsheets.
    • Respond to audit requests and ensure subcontractor compliance.
    • Review subcontractor proposals and procurement documentation.
    • Draft, negotiate, and manage task orders and purchase orders.
    • Oversee the approval process for subcontractor invoices.
    • Collaborate with subcontractors, project staff, and accounting departments.
    • Conduct contract-related research and manage the subcontract closeout process.

    Qualifications:

    • Bachelor’s degree in Business Administration or a related field.
    • Typically 5+ years of experience in procurement, subcontracting, and administering federal contracts.
    • Broad knowledge of subcontracting activities in the engineering and construction industry.
    • Excellent written and oral communication skills.
    • Proficiency in Excel, Word, and Adobe.
    • Attention to detail and strong interpersonal skills.
    • Federal government contracting or finance experience is a plus, but not required.

    Specific Responsibilities:

    • Prepare recommended source lists of qualified subcontractors based on past performance.
    • Coordinate with project management and client recommendations.
    • Verify accuracy and completeness of proposal packages.
    • Negotiate subcontract terms and conditions.
    • Prepare and issue subcontract documents and amendments, including flow-down requirements.
    • Maintain accurate tracking records and subcontractor files.
    • Perform subcontract closeout actions and ensure retention of reports and claims for seven years.
    • Provide technical guidance to lower-level Subcontract Administrators as needed.
    • Serve as a liaison between subcontractors and procurement personnel.

    Key Relationships:

    • Supervision Received: Higher-level Subcontract Administrators, Procurement Manager.
    • Supervision Given: Lower-level Subcontract Administrators (technical guidance only).
    • Internal Contacts: All employees on project.
    • External Contacts: Clients, Suppliers.

    About NVT Staffing

    For more details about our staffing solutions, visit: NVT Staffing.

     

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