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Executive Assistant

4+ years
Hourly $40 - $52.80 USD
10 Nov. 27, 2024
Job Description
Job Type: Full Time Education: B.Sc./ M.Sc./ M.Pharm/ B.Pharm/ Life Sciences Skills: Causality Assessment, Clinical SAS Programming, Communication Skills, CPC Certified, GCP guidelines, ICD-10 CM Codes, CPT-Codes, HCPCS Codes, ICD-10 CM, CPT, HCPCS Coding, ICH guidelines, ICSR Case Processing, Interpersonal Skill, Labelling Assessment, MedDRA Coding, Medical Billing, Medical Coding, Medical Terminology, Narrative Writing, Research & Development, Technical Skill, Triage of ICSRs, WHO DD Coding

Position: Executive Assistant

Location: San Francisco, CA (Hybrid, 3 days/week in-office)
Hourly Rate: $40 - $52.80 USD


About BridgeBio

BridgeBio is a biopharmaceutical company focused on developing transformative medicines for genetic diseases and cancers. Since its founding in 2015, BridgeBio has built a portfolio of 20+ drug development programs across multiple therapeutic areas, including genetic dermatology, precision oncology, cardiology, and more. With offices in the U.S., Canada, and Europe, BridgeBio emphasizes scientific excellence and rapid execution.

Learn more at BridgeBio.


Role Overview

The Executive Assistant will provide administrative support to the VP, Market Access and other senior leaders within the Commercial department. The role requires proactive multitasking, strong communication skills, and the ability to manage schedules, travel, expenses, and project tasks.


Key Responsibilities

  • Calendar & Meeting Management: Coordinate internal and external meetings/events. Handle food orders and resolve scheduling conflicts.
  • Travel Coordination: Manage domestic and international travel (flights, hotels, transportation).
  • Expense Reporting: Submit timely expense reports and receipts.
  • Contract & Vendor Management: Facilitate legal approvals, contract routing, and electronic storage. Assist with onboarding new vendors/agencies.
  • Purchase Orders: Manage purchase orders and invoice reconciliation via Coupa.
  • Onboarding Support: Ensure new hires are integrated smoothly (distribution lists, meeting invites, building access, etc.).
  • Project Management: Support team goals with project-specific tasks.
  • Event/Conference Assistance: Travel occasionally to provide on-site event support.

Qualifications

  • Experience: 4+ years in administrative support roles, preferably with senior management.
  • Technical Skills: Proficient in MS Office (Outlook, Word, PowerPoint, SharePoint, Excel); IT-savvy.
  • Communication: Strong interpersonal and confidentiality skills, with the ability to handle all levels of management and external contacts.
  • Proactive Approach: Demonstrated ability to multitask, anticipate needs, and meet deadlines.
  • Travel Flexibility: Willingness to travel occasionally for events and conferences.

What BridgeBio Offers

  • Culture & Values: Focus on patients, radical transparency, and innovation.
  • Learning Opportunities: Access to resources for professional development.
  • Career Growth: Rapid advancement for high-performing individuals.
  • Competitive Benefits: Includes base pay, performance bonuses, equity, health benefits, flexible PTO, and partnerships with leading institutions.
  • Inclusion: A strong commitment to Diversity, Equity & Inclusion.