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    Executive Assistant (Hybrid)

    Baxter
    2+ years
    Not Disclosed
    Bangalore
    10 Nov. 11, 2024
    Job Description
    Job Type: Full Time Remote Education: B.Sc./ M.Sc./ M.Pharm/ B.Pharm/ Life Sciences Skills: Causality Assessment, Clinical SAS Programming, Communication Skills, CPC Certified, GCP guidelines, ICD-10 CM Codes, CPT-Codes, HCPCS Codes, ICD-10 CM, CPT, HCPCS Coding, ICH guidelines, ICSR Case Processing, Interpersonal Skill, Labelling Assessment, MedDRA Coding, Medical Billing, Medical Coding, Medical Terminology, Narrative Writing, Research & Development, Technical Skill, Triage of ICSRs, WHO DD Coding

    Job Title: Executive Assistant

    Location: Bangalore
    Job Type: Full-Time

    About Baxter:

    At Baxter, we are deeply connected by our mission to save and sustain lives. Every role in our organization plays a part in improving patient outcomes worldwide. With over 85 years of innovation, Baxter has led the way in transforming healthcare across hospitals, clinics, and homes. We foster a culture where employees are inspired to do their best work, and your contributions will have a lasting impact on the lives of millions of patients.

    Our global IT transformation is a critical part of this mission, driving innovation and efficiency across the healthcare ecosystem. In this dynamic environment, technology enables smarter, more connected processes that empower our employees, customers, and products to drive better patient outcomes. Together, we are advancing the next generation of healthcare innovations.

    Role Overview:

    As an Executive Assistant at Baxter, you will play a pivotal role in supporting the GITC (Global IT and Transformation Center) site leader and other senior directors in managing their administrative tasks and site-level initiatives. You will ensure smooth operations, assist with meetings and travel planning, track action items, manage vendor relationships, and support employee engagement events. This is a highly impactful position requiring strong organizational, communication, and problem-solving skills.

    Key Responsibilities:

    • Administrative Support:

      • Manage calendars, schedule meetings and appointments, and coordinate travel plans.
      • Draft meeting agendas, organize townhalls, and share meeting minutes.
      • Track actions from key meetings (e.g., leadership meetings, townhalls).
      • Coordinate visits and manage the agenda for overseas visitors.
      • Handle vendor management (hotels, couriers, stationers, printers).
      • Review and approve administrative processes and spending.

    • Employee Engagement:

      • Support employee engagement initiatives, promoting connection between individuals and teams across the GITC site.

    • Financial and Data Management:

      • Track expenses and assist with budgeting/forecasting in collaboration with finance teams.
      • Create reports and manage simple MIS (Management Information Systems) for leadership.
      • Prepare professional presentations for senior stakeholders.

    • Knowledge Management:

      • Support site-level initiatives and maintain relevant knowledge management practices.

    What You’ll Bring:

    • Communication Skills: Excellent written and spoken English with the ability to communicate effectively across cross-cultural teams.
    • Financial Acumen: Strong ability to track and manage expenses, work with finance teams, and create financial forecasts in Excel.
    • Presentation Skills: Ability to create impressive PowerPoint presentations for senior leadership.
    • Organizational Skills: Ability to manage multiple priorities efficiently while maintaining attention to detail.
    • Data Analysis: Proficiency in MS Excel for data analysis and reporting.
    • Stakeholder Management: Experience in presenting and interacting with senior executives with confidence and professionalism.

    Qualifications and Experience:

    • Required:
      • Bachelor’s degree.
      • Minimum of 3 years of experience supporting senior executives.
      • At least 2 years of experience in global organizations.

    Why Baxter?:

    At Baxter, we offer a dynamic, future-focused work environment that supports flexibility and a value-driven culture. With benefits such as additional annual leave, workplace flexibility, and a commitment to employee well-being, Baxter is a place where you can grow professionally while contributing to life-saving work. We also support a flexible workplace policy, with a minimum of 3 days a week onsite to foster collaboration and connection.

    Reasonable Accommodations:

    Baxter is committed to providing reasonable accommodations to individuals with disabilities. If you need assistance during the application or interview process, please let us know the nature of your request and your contact information.

    Recruitment Fraud Notice:

    Baxter is aware of fraudulent employment scams where individuals posing as Baxter employees may attempt to steal personal or financial information. For your protection, please review our Recruitment Fraud Notice for guidance on how to avoid such scams.

    How to Apply:

    Submit your CV in English to apply for this role.

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