Job Title:
Clinical Trial Assistant – Oncology (Hybrid: Office/Home-Based)
Location:
San Francisco & San Jose, CA (Hybrid: 3 days onsite in Palo Alto, 2 days remote)
Job ID:
2025-118612
Department:
Clinical Trial Support – ICON Strategic Solutions
Job Type:
Full-Time, Hybrid
Application Contact:
Name: Monica Hawkins
Options: View other roles or send a message via the application platform
Job Description:
The Clinical Trial Assistant (CTA) will provide essential support to clinical trial teams throughout all phases of oncology studies. Responsibilities include maintaining trial documentation, facilitating systems access, handling vendor coordination, supporting meeting logistics, and ensuring compliance with regulatory requirements. The CTA plays a pivotal administrative and operational role in the successful execution of clinical trials in accordance with ICH/GCP and sponsor SOPs.
Key Responsibilities:
Lead setup and maintenance of eTMF and CTMS
Control system access (IxRS, EDC, CTs) and manage communication platforms (Teams, SPOL)
Support trial registration and regulatory compliance
Manage finance-related tasks: PO setup, invoicing, accrual tracking
Oversee document quality control and TMF completeness
Track monitoring visit reports and study metrics
Help reconcile data from vendors (SAEs, deviations, supplies)
Organize internal/external meetings and draft minutes
Maintain study logs: training, version tracking, contact lists, risk logs
Assist with newsletters, stakeholder communication, and audit prep
Required Qualifications:
High School diploma or GED with 4 years relevant experience; Bachelor's degree in Life Sciences preferred
At least 1 year experience as a CTA, CRC, or related clinical trial role
Strong organizational and multitasking abilities
Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
Knowledge of ICH/GCP guidelines
Strong written and verbal communication skills
Quick learner and collaborative team player
Must be able to work onsite in Palo Alto 3 days/week
Compensation:
$57,800 – $69,370/year (USD)
Actual pay may vary depending on experience, education, and location.
Benefits at ICON:
Competitive salary and leave entitlements
Health insurance options for individuals and families
Retirement planning options
Global Employee Assistance Program (TELUS Health)
Life assurance
Flexible regional perks: gym discounts, travel subsidies, childcare vouchers, more
🔗 Explore ICON Benefits
Inclusion & Accessibility:
ICON is an equal opportunity employer committed to inclusion and diversity in the workplace.
🔗 Request accommodations here
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Duluth | Eden Prairie | Fridley | Hibbing | Maple Grove | Minneapolis and St. Paul, Minnesota. | Minnetonka | St.Paul |Missouri :
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