Regulatory Affairs Department Assistant(Contractor)

2+ years

Not Disclosed

Turkey

10 Nov. 13, 2024

Job Description

Job Type: Full Time Education: B.Sc./ M.Sc./ M.Pharm/ B.Pharm/ Life Sciences Skills: Causality Assessment, Clinical SAS Programming, Communication Skills, CPC Certified, GCP guidelines, ICD-10 CM Codes, CPT-Codes, HCPCS Codes, ICD-10 CM, CPT, HCPCS Coding, ICH guidelines, ICSR Case Processing, Interpersonal Skill, Labelling Assessment, MedDRA Coding, Medical Billing, Medical Coding, Medical Terminology, Narrative Writing, Research & Development, Technical Skill, Triage of ICSRs, WHO DD Coding

Role Overview

This role provides full-range administrative support to members of the Pfizer Regulatory Affairs Division, ensuring efficient operations and smooth functioning of day-to-day activities.

Key Responsibilities:

Archive department documentation and keep archives (both hard copy and electronic) updated.
Update global and local systems periodically to reflect accurate local information and respond to inquiries from local and global counterparts.
Take necessary actions for products without a product responsible colleague.
Ensure audit readiness for all systems, SharePoints, and hardcopy archives at all times.
Maintain updated organization charts and job descriptions.
Organize courier services as needed.
Track power of attorney documents and e-signatures; update as required.
Organize and finalize payments for MoH fees and vendors.
Initiate and follow up on payments for third-party services, equipment, etc.
Create reports from global and local systems.
Prepare and edit reports, Excel sheets, and presentations using Microsoft Office software; organize and maintain files.
Expedite the flow of work items and initiate follow-up when necessary.
Monitor external announcements (e.g., agency website, Official Gazette) and make internal announcements as needed.
Participate in the labeling process (quality checks, sharing approved versions with external stakeholders such as RxMedia) and update the local company website.
Proactively manage Outlook calendars, anticipate conflicts, and use diplomacy to resolve scheduling issues; assist with meeting scheduling, conference room reservations, and teleconference setup.
Coordinate travel arrangements and team meeting planning; prepare itineraries.
Manage donation processes, including gathering related documents, following up on PO orders, delivering donation items to districts, and managing donation budgets.
Organize visitor passes and access.
Announce birth, death, and marriage information to colleagues.
Assist in onboarding new colleagues.
Prepare expense reports and track reimbursements.
Ensure proper invoice routing and tracking.
Set up and maintain project and general correspondence files.
Provide project management assistance as needed.
Manage information with discretion.
Serve as back-up support for colleagues when necessary.

Qualifications:

Bachelor’s Degree.
Excellent communication skills in both English and Turkish.
Highly detail-oriented with strong organizational skills and the ability to prioritize and work independently.
Demonstrated resourcefulness with the ability to anticipate needs, prioritize responsibilities, and take initiative.
Proficiency in MS Word, Excel, PowerPoint, and Outlook.
Previous experience in administrative functions with a proven ability to deliver quality work efficiently.
Ability to work both independently and as part of a team.

#LI-PFE

Purpose

Breakthroughs that change patients' lives… At Pfizer, we are a patient-centric company, guided by our core values: courage, joy, equity, and excellence. Our breakthrough culture fosters a commitment to transforming millions of lives.

School of Leaders

At Pfizer Turkey, we make a difference through visionary and pioneering approaches, from leadership development through rotations to providing international career opportunities. We aim to create a flexible, enjoyable work environment where there are no limits to what we can achieve in touching lives.

Flexibility

We strive to create a flexible workplace culture that promotes work-life harmony, attracts top talent, and enables everyone to be their best self at work.

Equal Employment Opportunity

We believe a diverse and inclusive workforce is key to building a successful business. Pfizer is committed to celebrating diversity in all its forms, allowing us to reflect the patients and communities we serve. Together, we continue to build a culture that empowers and supports our employees.

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